Part-Time Accounts Receivable Accounting Assistant

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FLSA Status: Part Time Hourly

Reports to: SCCS Finance Manager

Wage Range: $31 - $34 an hour DOE

 

Job description

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Summary: At the SCCS Central Office, the AR Accounting Assistant holds an important role within the Business Office, supporting 11 programs at 10 Center locations. This position completes tasks as directed by the Finance Manager, in collaboration with the Accounts Payable Accounting Assistant. This position is the first point of contact for the Center Directors, paying Agencies, and ProCare POS software.

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AR Accounting tasks:

• Prepare monthly and periodic journal entries, consolidate monthly and year-end closing reports, and general ledger reconciliation.*

• Process all incoming fundraising funds from various POS platforms such as PayPal, Stripe and Square and collaborates with the Deputy Director for correct allocation.

• Be(come) familiar with SCCS’s POS Software ProCare Online to accurately set up and maintain center-specific users, annually update tuition rates and run monthly tuition reports for the individual programs. Regularly update all agency payments in ProCare for the appropriate family accounts.

• Act as the point of contact for various agencies providing subsidy payments including but not limited to the City of Seattle, Washington State Department of Social and Health Services (DSHS), Best Start for Kids (BSK), and more.

• Support Center Directors in Tuition recording and deposit tracking and refunds via POS ProCare.

• Record day-to-day AR transactions in QBO to complete the posting process.

• Process Daily Bank Feed Deposits.

• Process Monthly Pledge and Payment entries.

• Support the Finance Manager during the Annual Fiscal Audit with appropriate reporting.

• Other duties may be assigned to support the finance team in creating timely organizational fiscal reports.

 

Essential Skills and Abilities: A successful candidate for this role must possess the ability to read, analyze, and interpret accounting policies, organizational policies, governmental regulations, and compliance procedures. Math reasoning abilities are critical to gather and interpret complex financial information to solve problems and make informed recommendations based on available information. Excellent communication skills are required.

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To perform this job successfully, an individual must have advanced knowledge of Microsoft Office Suite with emphasis in excel and formal experience with ProCare or another POS software and QuickBooks Online.

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• Commitment to SCCS’s mission and shared values of collaboration and shared accountability.

• Strong organizational and time management skills with the ability to prioritize tasks to achieve deliverables and meet deadlines.

• Ability to work in a fast paced and high-volume environment and communicate effectively with the Finance Manager to address delays and challenges.
   

Required Qualifications:

• Associates Degree or higher in accounting.

• Minimum of 2 years’ recent experience in non-profit accounting or financial management in a professional setting.

• High level knowledge of GAAP and proven experience with accounting and POS software.

• Deep and demonstrable knowledge of monthly and annual accounting cycles as well as some experience with audit processes is preferred.

 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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While performing the duties of this job, the employee is regularly required to look at a screen, use hands, reach with hands and arms, talk or hear. The employee is frequently required to stand, walk and occasionally required to climb or balance, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 20 pounds. The noise level in the work environment is usually moderate.

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Hybrid Work hours: M-F, approximately 32 hours weekly between 8:30 a.m. – 5:30 p.m., with Thursdays and 2nd Tuesdays of the month as in-office days.

 

Benefits:

• Medical/dental/vision insurance after 60 days of employment with 79% employer-paid premium for the employee, dependents can be added at additional cost to the employee.

• Generous PTO accrual policies with 10 federal holidays

• Paid winter break the last week of December

• 401K plan after 1 year of employment

• Orca bus pass

• Company provided phone and laptop to support work from home. A childcare tuition benefit is also available with sufficient notice.

• This position offers more flexibility in hours after the successful completion of six (6) months of continuous employment.
   

Candidates interested in the position are asked to submit a resume and three professional references to info@soundchild.org by November 10. The interview process will include an Excel skill test, online or virtual interview and final short listed candidates will be invited to meet the team onsite. Reference checks will be conducted following the final round of interviews.