Job Title: Human Resource Generalist
FLSA Status: Hourly, non-exempt
Employment Status: Part-time Regular (with potential to become full-time in budget year 2025-26)
Reports To: Deputy Director
 

Summary
Detail-oriented HR professional with expertise in payroll administration, ensuring accurate and timely compensation for employees. Experienced in managing payroll systems, maintaining compliance with tax and labor regulations, processing benefits deductions, and resolving payroll discrepancies. Strong knowledge of HRIS platforms and a commitment to confidentiality, accuracy, and efficiency in payroll operations. May perform other activities in multiple human resources areas.
 

Primary Job Duties

• Lead the preparation and distribution of employee payroll on a regular, bi-weekly schedule.

• Prepare labor distribution reports and provide to Finance Manager.

• Accurately track and complete all HR requests made by Directors, employees and administrative staff.

• Update and manage employee payroll data, including hours worked, salaries, benefits, tax withholdings, and direct deposit information.

• Stay up to date with federal, state, and local payroll laws and ensure all payroll activities are compliant with current regulations.

• Accurately calculate and apply deductions such as medical insurance, garnishments, and retirement contributions.

• Review and verify timekeeping records and attendance systems for accuracy and completeness.

• Address and resolve employee inquiries and discrepancies related to pay, deductions, or timekeeping.

• Generate and distribute regular and ad hoc payroll reports for management, accounting, or audit purposes.

• Collaborate with the Business Office to ensure data accuracy and proper fund disbursement.

• Prepare and distribute year-end tax forms such as W-2s, and assist with tax filing and audits as necessary.

• Safeguard sensitive employee information and maintain a high level of confidentiality in all payroll matters.

• Address employee relations issues, such as harassment allegations, work complaints, or other employee concerns. Also maintain SCCS’s Whistleblower Policy and incidences related to it.

• Confer with the Executive Director to develop or implement personnel policies or procedures.

• Interpret and explain human resources policies, procedures, laws, standards, or regulations.

• Maintain current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA).

• Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using the SCCS’s Payroll system.

• Provide management with information or training related to interviewing, performance appraisals, counseling techniques, or documentation of performance issues.

• Advise management on organizing, preparing, or implementing recruiting or retention programs.

• Bring any HR risks and concerns to the attention of the Deputy Director for advice and next steps.
   

Education and Experience

Certification: Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
Experience: 3–5 years in payroll and HR with tax reporting and compliance responsibilities
Education: Bachelor’s degree in HR, business, or related field (or equivalent experience)
 

Knowledge

Personnel and Human Resources - Knowledge of payroll processing through the Paychex platform, deep and demonstrable knowledge of personal compensation and benefits and procedures and maintaining personnel information systems.

Administrative - Knowledge of labor and industry standards, employment security department guidelines, and common systems associated with human resource management in Seattle, Washington.
 

Skills

1. Payroll-Specific Skills

• Payroll processing: Experience with end-to-end payroll processing including wage calculation, deductions, and issuing payments.

• Knowledge of payroll systems: Proficiency in payroll software including Paychex, and some knowledge of employer sponsored benefits.

• Tax compliance: Understanding of federal, state, and local payroll tax laws and regulations.

• Wage and hour laws: Familiarity with FLSA and other labor laws related to compensation.

• Payroll reporting: Ability to generate, interpret, and reconcile payroll reports.
   

2. Human Resources Knowledge

• Benefits administration: Understanding how payroll integrates with benefits such as health insurance, retirement plans, and leave management.

• HRIS systems: Experience working with HR information systems and maintaining accurate employee records.

• Onboarding/offboarding: Coordinating payroll setup for new hires and processing final pay for exiting employees.

• Confidentiality: Ability to handle sensitive employee information with discretion and integrity.
   

3. Analytical and Technical Skills

• Data analysis: Comfort with spreadsheets and analyzing payroll data for accuracy and compliance.

• Attention to detail: High level of accuracy and thoroughness in work.

• Problem-solving: Ability to troubleshoot payroll issues and resolve discrepancies effectively.
   

4. Communication and Interpersonal Skills

• Customer service orientation: Ability to respond to employee inquiries about payroll in a clear and supportive manner.

• Written and verbal communication: Clear communication for policy interpretation and documentation.

• Team collaboration: Ability to work with Central Office staff and Center Directors to ensure payroll accuracy.
   

5. Regulatory and Compliance Knowledge

• Recordkeeping: Maintaining payroll records in accordance with legal and audit requirements.

• Audit support: Preparing documentation and responding to internal or external audits.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 

While performing the duties of this job, the employee is regularly required to look at a screen, use hands, reach with hands and arms, talk or hear. The employee is frequently required to stand, walk and occasionally required to climb or balance, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 20 pounds. The noise level in the work environment is usually moderate. 

 

Wage rate: $36- $42/hour, DOE

Hybrid Work hours: M-F, approximately 24 hours weekly between 7:00 a.m. – 5:30 p.m., with Thursdays as in-office day

 

Benefits

• Medical/dental/vision insurance after 60 days of employment with 79% employer-paid premium for the employee, dependents can be added at additional cost to the employee

• Generous PTO accrual policies with 10 federal holidays

• Paid vacation in the last week of December

• 401K plan after 1 year of employment

• Orca bus pass

• Company provided phone and laptop to support work from home. A childcare tuition benefit is also available with sufficient notice

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Interested candidates, please submit a resume and three professional references to info@soundchild.org.