Employment

Finance Manager
Reports To: Executive Director

FLSA Status: Exempt

 

SUMMARY
At the SCCS Central Office, the Finance Manager holds a critical role within the Business Office, supporting 11 programs with 10 Center locations. This position completes tasks as directed by the Executive Director. The Finance Manager has one direct report, the Bookkeeper & HR Assistant.

 

DUTIES & RESPONSIBILITIES include the following.  Other duties may be assigned.

1. Manages all accounting, budgeting, financial analysis, and financial record keeping functions*

2. Ensures accounting records are prepared, maintained, and reported in compliance with Generally Accepted Accounting Principles (GAAP), Audit and Fiscal requirements.*

3. Conducts financial analysis to interpret trends, variances from budgets related to revenue and spending.*

4. Sets-up schedules, procedures, policies, and systems to ensure timely, informative, and accurate reporting of all financial data to internal and external stakeholders.*

5. Provides appropriate training, advice and counsel to the staff and leadership team consistent with established financial policy.*

6. Oversees audit and tax functions, coordinates activities with outside audit firms; completes and file all local, state, and federal taxes.*

7. Oversees the cash management function, including banking relationships and credit cards.*

8. Coordinates, analyzes and reports the financial performance of SCCS to the SCCS Finance Committee Board of Directors.*

9. Manages bookkeeper/HR Admin staff position: Develop finance and business operations team goals that are fully aligned with SCCS goals. Provide coaching, guidance, and professional development opportunities with support and approval of the SCCS Executive Director.*

10. Reviews all tuition billing and A/R collection through a third-party software (Procare) for family and agency monthly billing.*

11. Reviews, manages, and submits contracts for all monthly billing for Seattle City contracts related to tuition.*

12. Coordinates budget and contract documents for federal food program.*

13. Provides background financial documents for grant applications and reports, coordinates grant funds usage with the Executive Director and Deputy Director.*

14. Manages and files all local, state, and federal business registrations; includes, business licensing, state corporation and charity annual reporting, state property tax waivers, state unclaimed property, and federal requirements.*

15. Manages the business insurance policies application, renewal, and certificate distribution process.*

16. Oversees and manages the accounting and payroll software system and contacts.*

17. Coordinates the vendor contracts, tracking and payments.*

18. Manages access to third-party tuition software, update as necessary, and provide orientation to new staff and administrators.*

 

SUPERVISORY RESPONSIBILITY

Directly supervises one employee. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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ESSENTIAL SKILLS & ABILITIES

Ability to read, analyze, and interpret budgets, organizational policies, governmental regulations, and compliance procedures. Math reasoning abilities are critical to gather and interpret complex financial information to solve problems and make informed decisions based on available information.

 

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of Word, Spreadsheet Software, Procare Accounting Software, QuickBooks Online, Paychex Payroll Systems, Paychex HR Solutions, Microsoft 365.

 

EDUCATION/EXPERIENCE

Bachelor's degree (B. A. / B. S.) from four-year college or university; and four to six years related experience and/or training; or equivalent combination of education and experience.

 

CERTIFICATES & LICENSES

• Driver's License

• CPA preferred but not required

KNOWLEDGE, SKILLS & OTHER ABILITIES

• Commitment to SCCS’s mission and shared values

• Bachelor’s Degree in Finance or Accounting is required. CPA or MBA preferred

• Finance experience in a professional, non-profit accounting environment

• Sound knowledge of compliance regulations within the nonprofit sector

• Financial reporting experience—Use of QuickBooks required

• Extensive experience overseeing budget development, nonprofit accounting, and philanthropic due diligence processes

• Strong organizational and time management skills with the ability to prioritize tasks to achieve deliverables and meet deadlines

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit, use hands, reach with hands and arms, talk or hear. The employee is frequently required to stand, walk. The employee is occasionally required to climb or balance, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 20 pounds. The noise level in the work environment is usually moderate.

 

SALARY BAND
$100,000- 110,000 annually, DOE

 

BENEFITS
Medical, dental and vision insurance.

 

*Essential Function